Welcome to Orchestra of the Swan’s Player On-line Green Room! Whether you’re a core player or just coming to join us for one concert you can find everything you need to know here. If you think there is anything that needs adding to this area please contact the Orchestra Manager on 01789 267567 or om@orchestraoftheswan.org. All suggestions welcome!

Emergency call numbers:

  • For any problems before the day of the concert call the orchestra office on 01789 267567
  • For any emergencies on the day of a concert call: 07890 198301

Policy Information

  • General Health and Safety

Orchestra of the Swan is committed to providing a safe working environment for its players. If you have any concerns or suggestions please speak to Nick Stringfellow, Principal Cello who is the Health and Safety Rep for the orchestra or the Concert or Orchestra Manager.

What you can expect:

  • A full risk assessment will be carried out prior to every concert. Any actions that need to be taken are included in the technical rider to ensure they happen.
  • Drinking water, tea, coffee and biscuits will be available free of charge. Where this is not possible you will be advised in advance.
  • You won’t be asked to use ‘bucket’ chairs or chairs with arms. If you wish to use wedges, double stack chairs or make other adjustments you will be allowed to do so within reason.
  • Lighting will be controlled to ensure it is adequate but not overly hot. A sensible temperature of between 18 and 22 degrees will be maintained on stage and backstage from your arrival until your departure wherever possible.
  • The average length of drive-time will be factored into rehearsal scheduling particularly in relation to length of break between rehearsal and performance.
  • A comfortable backstage area will be available between rehearsal and concert where the venue has such an area.
  • We will make every effort to ensure you are not playing in an overly cramped space and that you have room to move freely.
  • When playing in a rural or isolated location you have information in advance about local restaurants and places to eat.
  • There will be adequate steps leading up to risers and there will always be a lip along the back and side edges of a riser.
  • If you have a heavy or large instrument you will be able to park near the venue. Where this is not possible we will ensure you will at least be able to drop off the instrument very close to the venue. We will endeavor to make a staff member available to assist you with moving your instrument if you request us to do so.
  • The Concert Manager will have the orchestra first aid kit available at all concerts.


With the introduction of the Control of Noise at Work Regulations in 2005 orchestras and freelance players are now required by law to manage their noise exposure.

The aim is to ensure musicians are protected against career-shortening hearing damage and the NHS and benefits system does not have to deal with the consequences of this further down the line.


The level at which some action to reduce exposure must be taken:

  • Weekly personal noise exposure of 80dBa
  • Peak sound pressure limit of 135 dBc

The level at which further action to reduce exposure must be taken:

  • Weekly personal noise exposure of 85dBa
  • Peak sound pressure limit of 137 dBc

The upper limit of what an individual can be exposed to:

  • Weekly personal noise exposure of 87dBa
  • Peak sound pressure limit of 140 dBc

Click here for calculators to work out your exposure:

While you’re working for OOTS your exposure to excessive noise will usually be fairly low due to the kind of repertoire we play and numbers of players involved.

There will be occasions however when there may be risk:

  • As freelancers you may have been working long hours outside your work with OOTS – teaching, playing with other orchestras, personal practise and non-musical sound all count towards your noise exposure.
  • New music tends to be louder than classical music and OOTS has an active commissioning policy.
  • OOTS plays repertoire which does include ‘danger’ instruments eg. Piccolo.
  • As a chamber orchestra we often play in small or particularly resonant spaces eg. Churches.
  • We perform several concerts a year with substantial brass and percussion sections and also with choirs.

To help manage your noise exposure we will:

  • Include noise exposure in the risk assessment carried out prior to all OOTS concerts.
  • If any member of the orchestra is likely to be subjected to excessive noise, action will be planned to reduce that. This may include seating positioning, use of higher risers and use of sound absorbers.
  • Foam earplugs will be available from the Concert Manager at all OOTS concerts.

Other information

The links below all provide further information.

Player Policy Document

  • Dress code and appearance. Regardless of the dress code stipulated please remember it forms part of your contract with the orchestra. Men, when wearing tails please ensure your outfit is clean and you are wearing dress shoes (polished). When wearing black shirt and trousers, they should be a true black, not faded and shirts should be tucked in and sleeves rolled down. All clothing should be ironed. Ladies. With Long Black, the spirit of the dresscode is the main thing. If you couldn’t wear your outfit to a white tie event, it isn’t appropriate. Evening dress is preferred but black trousers are acceptable as long as they are elegant, in an evening style and full length. Tops should be dressy – cardigans, jumpers etc are not ok. If you plan to take a bag onto stage it must be an evening one.
  • Reminder! Use of phones and tablets during rehearsals and concerts is completely unacceptable!
  • Tweeting – please feel free to Tweet about OOTS rehearsals and concerts however remember when you do so that you’re representing the orchestra so ensure your comments are professional and positive.
  • Come along to interval and post-concert receptions. We understand many of you are under time pressure to get home after the concert but if you have 5 mins, please come by as our VIPs and trustees are keen to get to know you. Ask the Concert Manager on the night if you have any queries about this.
  • Please ensure dusters, water bottles and cases and any other ‘stuff’ that isn’t either your instruments, its stand or your music are removed from stage for the performance. If you need water ask the Concert Manager who will provide a glass of water.
  • When gigs are further away, we’ll ask the promoter if they are able to provide any private accommodation.
  • We’ll try and make sure there are tea and coffee facilities and biscuits at all concerts.
  • Release from concerts. We understand that from time to time the unexpected occurs but in the event you would like to be released from an engagement please call to discuss with the Orchestra Manager first and bear in mind, when you agree to take the gig on it is a binding agreement. In the event we are able to release you, you will be expected to secure a suitable dep only from a list supplied by the Orchestra Manager unless otherwise agreed with the Orchestra Manager.
  • Vanessa is your player committee liaison, mark your MU liaison. If you have any concerns or queries please feel free to ask them and they’ll pass on any comments etc confidentially if you like